Founded in 1999, the Brackenbury Residents Association is the local association for the Brackenbury area in Hammersmith, London W6 – the streets between Glenthorne Road, Paddenswick/Dalling Roads, Goldhawk Road and west of the Hammersmith and City line.

The Constitution

The Association 

The Brackenbury Residents Association (also known as BRA) aims to represent the interests of the community living, working and businesses trading within the Brackenbury area, which is defined as being within the borders of Glenthorne Road in the south, Paddenswick/Dalling Roads in the west, Goldhawk Road in the north, and the Hammersmith and City line tracks in the east. 

The Purpose

The purpose of the Association is to represent the community to other organisations, all tiers of government, and to seek and promote solutions to members’ common concerns. 

The Association will refer to the community about issues which may affect members, consulting with them when necessary to determine appropriate action. 

Whilst the committee will always listen to all concerns of individual residents, it will only agree to act on their behalf when an action is deemed to be in the interest of the wider membership. 

The interests and actions of the Association may occasionally cover concerns outside the precisely defined area, but which would have an impact on our community. 

The Objectives 

The objectives of the Association are:

  • To seek improvements in the amenities, facilities, and services available for residents.
  • To object where such amenities, facilities and services are under threat or likely to be damaged and to campaign for change where appropriate. 
  • To preserve and enhance the character of the area, particularly within the defined conservation area. 
  • To help foster a sense of community and belonging.
  • To serve as a forum for the exchange of views on local matters and to agree common cause.

Impartiality and Affiliations

The Association shall always maintain a position of independence and impartiality, especially concerning all political parties, activist groups, and campaigning organisations.

The Committee shall periodically determine whether to affiliate BRA with other residents’ associations and community organisations where there is a benefit to the community.

The Committee 

All committee members shall be volunteers who have a strong interest in the community and particular skills/talents which benefit the association. 

The Officers of the Association shall be a Chairman, a Vice-Chairman, a Secretary, a Treasurer, and a Membership Secretary. They shall be elected by the Committee from among their number and the committee elected as a whole at the AGM, except for the Treasurer, who, for governance reasons, shall be elected individually at the AGM. Committee members will be elected for a one-year term at the AGM and be eligible for election for further one-year terms thereafter.

The Committee shall consist of no fewer than 6 and no more than 14 members of the Association and shall have regular meetings, no less than six times a year.

To ensure a functioning Committee, the Committee may agree/vote to add to or remove its members as required but may not co-opt more than four full members of the Association to serve on the Committee in between AGMs. 

Committee members will conform to GDPR and must agree to keep private data secure, only being used for membership and communications, and undertake to return or destroy any such confidential information in their possession if or when they leave the Committee.

Membership

Full membership of the Association is open to all residents who live in the area and a nominated representative of a business located in the area, provided the subscription is paid in full.

Membership of the Association is conditional on payment of the subscription. If a member fails to pay their subscription for more than 15 months, their membership will lapse.

The Committee may also extend membership to applicants from outside the area who have interests in common with the community. Applications from such individuals shall be agreed upon by the Committee and, once approved, shall be treated as full members in all respects, provided their subscriptions are paid in full. The number of these members shall be limited. 

General Meetings 

An Annual General Meeting (AGM) shall be called no later than 30 September each year, at which the Committee will report on their activities, the Treasurer will present the annual accounts, and the Committee elected.

Extraordinary General Meetings 

An ad hoc Extraordinary General meeting (EGM) may be called at any time either by the committee or by special appeal from members to the Committee.

For members to initiate an EGM, the Secretary must receive a written request (specifying the reason for the meeting) from not less than ten fully paid-up members. In such circumstances, the EGM will be called no later than 28 days after the request has been received and ten days’ notice given. 

Quorum 

A quorum at the AGM or EGM meetings shall be a minimum of 30 fully paid-up members and shall include at least two officers of the Association who must be present at the meeting. In the absence of a quorum, the Chairman shall decide how to proceed and either accept the vote of the members present (if all so agree) or abandon the meeting and reconvene the meeting for a future date.

Amending the Constitution 

The Constitution will be reviewed, and amendments and alterations drafted by the Committee as required from time to time but may be amended only by vote at a General Meeting. 

Adoption of an amendment shall require the affirmative vote of two-thirds of the fully paid-up members present.

Dissolution of the Association

The Association shall only be dissolved following an affirmative vote of two-thirds of the fully paid-up members at a General Meeting. 

Other Matters

Any matter not provided for in the Constitution may be dealt with by the Committee at its discretion.

DISCRETIONARY COMMITTEE PROCEDURES

Click here to view the Discretionary Committee Procedures

Discretionary Committee Procedures

This is to set out discretionary procedures for the Committee to follow in accordance with the Constitution of the Association. Such procedures may be amended from time to time with the support of a majority of the committee. Any changes to these procedures will be notified to members as required.

The Committee

Data management

Committee members will sign a confidentiality agreement and keep private data secure with a password, which the Secretary will keep a secure record of.

Decisions

The Committee shall not take a binding decision unless there are at least four committee members present, including the Chairman or the Vice-Chairman and one other officer. If, after a full discussion, it appears to the Chairman, or Vice Chairman if the Chairman is not present, that it will not be possible to reach a consensus, they may postpone the matter or put the question to the vote. In the event of a tie, the Chairman, or Vice Chairman if the Chairman is not present, may exercise a casting vote. 

In the absence of both the Chairman and Vice Chairman, the Chairman may allocate the role temporarily to another committee member in advance of a meeting, provided no objections are raised by any other committee member. 

Elections

Each committee member will submit a nomination form supplied by the Secretary for re-election, to be signed by two other committee members. 

When a vacancy occurs, the Committee will seek volunteers from the association with specific expertise/skills complementary to the Committee.  A member applicant may be nominated and seconded by fully subscribed members, who will inform the secretary, and the nomination will be circulated not less than seven days before the AGM.

The Committee will aim to ensure new applicants are suited to the needs of the Association and any roles to fill on the Committee.

Record Keeping

The Secretary shall keep all the records of the Association, including minutes of all meetings, except for membership and financial records.

Finances 

The Treasurer shall have charge of all subscriptions and other money received by the Association and keep a detailed and up-to-date record of all receipts and payments. All funds of the Association shall be deposited in a bank account in the name of the Association. 

The Association funds may be used for subsidising community events, covering the expenses and annual operations of the Committee and for the payment of any legal expenses or external charges as may be incurred by the Committee on behalf of members. The Committee shall have discretion to make other payments as may be appropriate. 

The Committee can accept donations and other contributions provided that these are in no way conditional upon any actions or related to specific activities of the Association or the Committee, unless given as part of a special and separate campaign fund or for a specific purpose as agreed by the Committee. In such instances, a specific fund would be accounted for separately.

The financial year shall be from 1 April to 31 March. Each year’s accounts shall be produced and inspected by a suitably qualified person who shall not be a member of the Committee or related personally or pecuniarily to such a member but who shall be appointed periodically as required by the Committee at its discretion. Year-end accounts are provided to members before the AGM for approval. 

Relevant Committee members (in charge of incurring costs and making expenditures) will prepare an estimated annual budget for approval by the Committee.

The Committee shall decide from time to time the best means for agreeing on the annual budget for the Association and shall agree on appropriate levels of expenditure that will not require prior approval. Any changes to such budgetary rules as may be decided from time to time shall be approved by the whole Committee. 

Membership

The Membership Secretary will keep up-to-date records of members’ contact details and subscription payments. 

The Committee shall periodically determine an appropriate annual membership subscription to be approved at the AGM. The Committee shall also determine differential rates between personal and business membership.

Application forms are available on our website or from the Membership Secretary. 

General Meetings

An Annual General Meeting shall be called no later than 30 September each year. Members will be notified of the date no less than two weeks in advance and will aim to send out the agenda in a reasonable time before the meeting.

The Annual General Meeting shall: 

  • receive a report on the work of the Committee;
  • elect the Treasurer who may already, but not necessarily, have been elected to the
  • Committee; 
  • approve the Treasurer’s report and inspected accounts; 
  • allow the Committee to approve the appointment of an Independent Examiner to inspect the accounts;
  • elect members of the Committee from those who have submitted signed nomination forms in advance;
  • approve the minutes of the last AGM and any interim Extraordinary General Meeting;
  • allow members to raise issues they would like the Committee to address during the next year.

Extraordinary General Meeting

The Committee shall also call an Extraordinary General Meeting when requested by members in accordance with the Constitution.

Amending the Constitution 

Notice of a proposed amendment, which will first be agreed by the Committee, shall be sent to all members in advance of the annual general meeting.

Dissolution of the Association 

The Committee may decide to propose to dissolve the Association if there is no interest from the community in continuing or if Association Funds have been so depleted as to make it impossible to do so.

Following the approval of the dissolution of the Association, any cash or assets of the Association, after settlement of debts and liabilities of the Association, shall be transferred to another local/voluntary group with similar aims and ethos as the Association. The Committee shall select the group in advance and include it in the notice of the proposed dissolution to all members, as shall then be voted upon at a General Meeting. 

(Committee agreed 3 September 2025)

Download previous Constitution (July 2022-September 2025)